Program Terms & Conditions

Last Updated: January 1, 2025

TABLE OF CONTENTS

INTRODUCTION

Welcome to Showtime Flag (“we,” “us,” or “our”), where our mission is to provide engaging, safe, and competitive sports experiences for our participants. We value the role that sports play in promoting physical health, team spirit, and personal growth. With a variety of programs designed for different age groups and skill levels, we are committed to fostering a dynamic and inclusive environment where young athletes can thrive.

As you entrust us with this opportunity to be a part of your child's athletic journey, we pledge our unwavering commitment to upholding the highest standards of our programs. We encourage you to familiarize yourself with the following terms and be assured that, at Showtime, we are more than a sports program — we are a community dedicated to nurturing the next generation of athletes.

1. RISK ACKNOWLEDGEMENT AND LIABILITY WAIVER

Acknowledgment of Risk. As a parent or guardian, I acknowledge that participation in Showtime Flag LLC's flag football programs, events, and activities involves physical exercise and potential for incidental contact that is inherent in any sport. While Showtime Flag LLC takes reasonable steps to provide a safe environment, I recognize that the risks to my child include minor injuries such as scratches, bruises, and strains. Although serious and catastrophic injuries are rare in flag football, I understand they can occur and might include serious musculoskeletal injuries, concussion, or other less common sports-related injuries. I accept these risks as part of my child's participation in Showtime Flag LLC's programs.

Waiver and Release. I, as the parent or legal guardian of the participating minor(s), on behalf of myself, my family, my heirs, and my child, release Showtime Flag LLC and its representatives from any liability for injury, death, or property damage that might arise from my child's participation in these activities.

Indemnification. I agree to indemnify and hold harmless Showtime Flag LLC and all associated parties from any liabilities, claims, or expenses, including legal fees, that arise from my child's involvement in these programs.

Medical Acknowledgment and Health Affirmation. I am fully aware of and understand the potential risks involved in the activities offered by Showtime Flag LLC. By allowing my child to participate, I affirm that my child is in good health and physical condition, has no underlying medical conditions, allergies, or physical disabilities that would restrict or prohibit participation in these activities. I voluntarily assume full responsibility for any risks of loss, property damage, or personal injury, including death, that my child may sustain as a result of participating in any of the activities.

Parent/Guardian Consent. As the parent or legal guardian with responsibility for the minor participant(s), I provide my consent for their participation as detailed in this agreement. I release and agree to indemnify Showtime Flag LLC from any liabilities arising from my minor child's involvement in the programs as provided above.

Acceptance of Terms. By completing the registration for Showtime Flag LLC's programs, I affirm that I have fully reviewed, understood, and agreed to all the terms within this Risk Acknowledgement and Liability Waiver. I recognize that by consenting to this waiver, I am waiving certain legal rights on behalf of my minor child(ren), including the right to sue.

Severability Clause. If any provision of this Risk Acknowledgement and Liability Waiver is held invalid or unenforceable, in whole or in part, the remaining provisions shall remain valid and enforceable to the fullest extent permitted by law.

2. ELIGIBILITY CRITERIA

Parental Consent. For activities in which children under the age of 18 are allowed to participate, such as in leagues, camps, or tournaments, we require the consent and involvement of a parent or legal guardian. All registration data and other requested personal data for such activities must be provided by the parent or legal guardian.

Health and Fitness. All participants are expected to be in good health and physical condition to engage safely in the activities and programs we offer. By registering for our programs, you acknowledge that you are aware of the physical demands involved and confirm that you, or your minor child, are fit to participate.

Skill Level. Our programs are open to players of varying skill levels, from beginners to more experienced athletes. However, we recommend that participants have some previous playing experience in the sport. This ensures not only a more competitive environment but also a safer one, as players with some degree of experience are generally more aware of the rules and physical demands of the game.

Good Standing Requirement. To participate in our programs, all participants must be in good standing. This includes not being currently suspended or previously expelled from any of our programs and being up-to-date on all financial obligations, such as dues and fees. Failure to meet these good standing criteria may result in disqualification from current enrollment and may affect eligibility for future participation.

AGE CRITERIA

Fall 2024 - Spring 2025. The age cutoff for each division is August 1, 2024.

  • 8u Division: Must be 8 years of age or younger on August 1, 2024.
  • 10u Division: Must be 10 years of age or younger on August 1, 2024.
  • 12u Division: Must be 12 years of age or younger on August 1, 2024.
  • 14u Division: Must be 14 years of age or younger on August 1, 2024.
  • 17u Division: Must be 17 years of age or younger on August 1, 2024.

Age Verification. Parents must provide documentation to verify their child's age by registering for online player sport IDs, which will request the necessary documents.

PLAYING UP

Insufficient Enrollment. If a player is the oldest in their division and the division does not have enough participants, the player will be moved to the next age division. For example, if a player is 8 before the age cutoff and the 8u division lacks sufficient players, they will be placed in the 10u division.

3. PHOTO AND VIDEO RELEASE

By participating in our programs, participants and, for minors, their parents or legal guardians, grant permission for us to take and use photographs and video recordings of program activities for promotional, educational, or informational purposes without compensation.

Usage of Media. Consent is granted for us to utilize these photographic or video recordings in a variety of publications and materials, including but not limited to:

  • Marketing brochures and flyers
  • Advertisements
  • Websites and social media content
  • Press releases and media submissions
  • Educational materials and presentations

Protection of Participant Identity. While we reserve the right to publish and broadcast these images and recordings, no participant will be personally identified by full name or other identifying details in any materials without additional, explicit consent.

Opt-Out Provision. We respect the privacy concerns of our participants. Those who do not wish to have their image or video recordings utilized for these purposes are asked to provide written notification to us at privacy@showtimeflag.com prior to the program's commencement. We will endeavor to honor such requests and exclude the individual from media capture to the best of our ability.

Ownership of Media Content. All photographic and video recordings taken by us or its representatives during the program are the exclusive property of Showtime Flag LLC and may be used in accordance with the permissions granted above.

4. REFUND POLICY

Our programs are carefully planned and scheduled; therefore, we have a strict no-refund policy. We encourage participants to review all program details and their personal schedules before registration to ensure program participation.

EXCEPTIONS TO POLICY

Program Cancellation Before Start. If we cancel a program before it has begun, registered participants will receive a full refund. This refund is applicable only when the cancellation is initiated by us (e.g., insufficient enrollment).

Program Cancellation After Start. If we cancel a program after it has started, registered participants will receive a prorated refund, minus the cost of any equipment provided (including the game uniform). The refund reflects the portion of the program not completed.

No Refunds for Other Circumstances. There are no refunds for participant absences, dismissals, or disruptions due to weather or other unforeseen events. Our no-refund policy stands firm in these situations.

Processing of Refunds. Refunds will be processed to the original payment method used during registration, minus a 3% processing fee. Please allow time for standard banking and credit card processing.

5. CREDIT POLICY

We understand that unforeseen medical issues can arise after registration that may prevent participation. In such cases, we offer a credit policy.

Medical Credit. If a participant cannot attend due to medical reasons arising after registration, we will issue a credit to their account, usable for future programs.

Documentation. A medical certificate or doctor's note is required, confirming that the participant is unable to attend for medical reasons.

Notification. Please notify us in writing as soon as possible, within one week of the doctor's visit, to request a medical credit.

Credit Value. The credit will reflect the prorated program fee and must be used within one calendar year from the date of issue.

Non-Transferable. Credits are non-transferable and may only be used by the individual who was originally registered.

Extenuating Circumstances. In severe cases, issuance of a credit is at our discretion. Additional documentation may be required.

No Show Policy. Participants who do not show up without prior notification as outlined above will not receive credits.

Credit Processing Time. Allow up to two weeks after we have received the written request and documentation for credit processing.

6. PAYMENTS AND DEPOSIT LINKS

Participants in our programs, including leagues, tournaments, and trips, must ensure full payment is completed at the start of an activity or by a specified deadline.

Deposit Links. We may offer deposit links to secure spots. These allow partial payments upfront, with any remaining balance due at the start of the activity or by a specified deadline.

Third-Party Payment Processing. All payments are processed through a trusted third-party processor, ensuring secure handling of financial data.

Automatic Charges. We reserve the right to automatically charge remaining balances due.

Authorization & Acknowledgement:

  • We may charge the remaining balance using a payment method on file.
  • Completion of a deposit or payment indicates agreement with these terms, including any non-refundable conditions.

7. COMMUNICATIONS

As part of your child's participation in our programs, we may communicate with you through various channels to keep you informed and engaged. Below are the communication methods we use and how you can manage them:

SMS Text Messages. By participating, you consent to receive SMS updates and marketing offers. Message frequency may vary; message/data rates may apply. Opt out anytime by replying “STOP.”

WhatsApp Messages. You consent to WhatsApp messages (direct or group) about schedules, updates, and promotions. Leave any specific group to opt out, or contact us directly to stop all WhatsApp messages.

Email. By participating, you consent to promotional and informational emails. Unsubscribe by clicking the “Unsubscribe” link in each email. Frequency may vary.

Phone Calls. You consent to phone calls for program updates and marketing. If you wish to opt out of marketing calls but receive essential updates, please email info@showtimeflag.com.

8. PROGRAM CHANGES

While we strive for consistency, we may occasionally need to adjust program details due to factors like venue availability, staffing, or scheduling.

Changes to Program Details. We reserve the right to modify schedules, locations, or staffing as needed. Changes are kept to a minimum to reduce disruptions.

Communication of Changes. We will inform participants of any changes using the communication methods in Section 7 (SMS, WhatsApp, email, phone).

Participant Responsibilities. Participants should regularly check for updates and ensure their contact information is correct to avoid missing important communications.

9. RIGHT OF REFUSAL

Reservation of Rights. We reserve the right to refuse or terminate participation of any individual or entity, including spectators, at any time, for any reason, within the bounds of applicable law.

Conduct and Participation. We expect respectful behavior from all participants, parents, and spectators. Failure to uphold these standards, as determined by us, may result in denied or revoked participation.

Notice of Denial or Revocation. Should we refuse or revoke participation, we will communicate this to the affected party. We are not obligated to disclose the detailed reasons but may do so at our discretion.

Appeals Process. Individuals may submit a written appeal within seven (7) days, stating specific reasons for reconsideration. Our decision following the appeals process is final.

Non-discrimination. We provide an inclusive environment. Any decision to deny or revoke participation complies with relevant anti-discrimination laws.

10. UPDATES TO THE TERMS & CONDITIONS

We reserve the right to modify or revise any portion of these Terms & Conditions at any time. Any such changes will be posted on this page, and the "Last Updated" date at the top of this page will be revised accordingly.

Please note that any participant who has already registered and agreed to a previous version of our Terms & Conditions remains subject to the waiver and photo release provisions they agreed to at the time of their registration, unless otherwise agreed or required by law.

All other sections, including (but not limited to) eligibility criteria, communications, or refund policies, may be modified and become effective immediately upon posting for both current and future participants.

By registering or re-registering for any of our programs after changes have been made, you acknowledge and consent to the updated Terms & Conditions (including any revised waiver and photo release if applicable). We encourage you to review these Terms & Conditions periodically to stay informed about any updates.

11. CONTACT US

If you have any questions, concerns, or comments about the Program Terms & Conditions, please contact us:

Email: info@showtimeflag.com

Mailing Address: Showtime Flag LLC, 5550 Glades Road #500, Boca Raton, Florida 33134

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